Luxton Bylaws

– RESPONSIBILITIES OF THE EXECUTIVE –

1. The business and affairs of the Center shall be managed by an Executive consisting of:

A. Past President I. Soccer Convener
B. President J. Sports Equipment Manager
C. President Elect K. Registrar
D. Vice-president L. Canteen Manager
E. Secretary M. Youth Director
F. Treasurer N. Social / Hall Rentals
G. Tournament / Sport Convener O. Publicity
H. Hockey Convener P. Grants / Special Programs

 

2. Executive Job Descriptions:

A. Past President – Shall have no specific duties except to act in an advisory capacity and shall remain active Past President until there is a new Past President (in the case where President is reelected to office).

B. President – Shall reside over all monthly Executive meetings. He or she shall generally supervise the affairs of the Center. The President shall also be the liaison between the Centre and other organizations.

C. President Elect

D. Vice-President – Shall assist the President.  He or she shall mediate disputes arising at the Centre or during Centre sponsored organized events.  Executive approval is required for indefinite suspensions or to lift such a suspension.  This position will also chair any committee required (of a least four Executives) to receive, review and recommend contracts for services.  These recommendations will be presented for Executive approval at a monthly meeting.

E. Secretary – Shall act as recording secretary at all Executive meetings and the Annual meeting and shall act as correspondence secretary as well in the regular course of the Centre’s business.  He or she shall be responsible for notifying the Executive of meetings.

F. Treasurer – Shall receive monies for the Centre and shall deposit same in the bank designated by the Executive.  He or she shall pay bills approved by the Executive from the Centre’s funds and shall submit a financial report at each Executive meeting.  The Treasurer shall also ensure that financial overview reports are given by each area designated in a fundraising capacity.  This person shall also assist the accountant with the financial review of the Centre’s books.  This position is a two year term.

G. Tournament/Sport Convenor – Shall organize and oversee all tournament and sports fundraising events sponsored by the Centre.  Shall submit financial statements for each event at monthly Executive meetings.  Shall turn over monies to the Treasurer promptly.  Shall be responsible for completing Civic Charities Report for fundraising activities and report to the Executive.  “Shall assist in all sports when needed and oversee Baseball, Basketball and Roller hockey as needed”.

H. Hockey Convenor – Shall be responsible for all hockey activities and running of same.  Shall report to the Sports Director/Executive throughout the season and shall be the Centre’s liaison to affiliated associations.  Shall also notify the coaches/instructors of meetings and provide these people with pertinent information.

I. Soccer Convenor – Shall be responsible for all soccer activities and running of same.  Shall report to the Sports Director/Executive throughout the season and shall be the Centre’s liaison to affiliated associations.  Shall also notify coaches/instructors of meetings and provide these people with pertinent information.

1.  Mini Soccer Convener

2.  Recreational Convenor

J. Sports Equipment Manager – Shall be responsible for purchasing sports equipment and uniforms with Executive approval.  Shall update and maintain an inventory list.  Also responsible for the issue, collection, storage, and maintenance of sport uniforms and equipment.  Shall NOT issue individual uniforms to players until registration fees have been paid in full as per Registrar’s rosters.  Shall issue equipment to coaches as required.

K. Registrar – Shall be responsible for holding registration for various sport activities of the Centre and the collection of various registration fees/uniform deposits.  Shall maintain records, issue receipts, notify equipment manager and deposit all collected fees with the Treasurer promptly.

L. Canteen – Shall be responsible for all stocks, appliances, and keys for the canteen.  Shall also maintain inventory control sheets of stock and purchases.  Shall recruit and/or schedule volunteers to work in canteen as required.  Shall submit financial reports at monthly Executive meetings.  Must hold a food handling permit or be able to obtain one.

M. Youth Director – Shall organize the operation of any youth related activities.  Shall organize all children’s functions (ie. Movies, dances, etc.).  Shall submit monthly financial reports.  Shall turn over Youth Account Funds to the General Account at the end of each term.

Bingo – Shall be responsible for all activities governed by Manitoba Lotteries Foundation and maintain all accounts and necessary records as required.  This person would also submit monthly financial reports at monthly Executive meetings.  This position is a two year term.

N. Social and Hall Rentals – Shall supervise and/or organize the Centre’s social, hall rentals, and fundraising activities.  Shall be responsible for keeping records of all functions and reservations.  Shall submit financial statements for each event at monthly Executive meetings.  Shall also turn over monies to the Treasurer promptly.

O. Publicity – In cooperation with the Executive shall prepare such notices and arrange distribution as may be required for the Centre’s activities and, in general, all advertising through the media and notices to schools.

P. Grants and Special Programs – Shall be responsible to apply for all and any grants and special programs involved with the community center, to follow through, and to report at Executive meetings.

 

3.  Past Executive and newly elected Executive shall serve joint terms until June 30th in every year.  Only newly elected Executive hold voting rights at the June monthly meeting.

 

4.  Sport and Youth Activities

a.  The fundamental guide for all Center sports and activities is fairness, equality, and opportunity.  The establishment of teams/groups, selection of coaches and instructors shall be made to ensure that no favoritism is accorded to any player    or participant of any coach or instructor.

b.  Where numbers permit, the registration of two or more teams or groups in one level in any sport or activity shall be the responsibility of the Sports  Convener or Youth Director and all players and participants shall be divided equitably.

c.  The assignment of acceptable coaches or instructors (not under suspension) remains the responsibility of the Executive in charge of that activity.  Returning coaches or instructors may be given the right of first refusal for the team or group they coached or instructed the previous year.

 

May 2007

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